The Board should meet in person at least once every quarter to facilitate the discharge of their responsibilities.
It is expected that each director makes every effort to attend each Board meeting and each meeting of any committee on which he sits.
Each director should be familiar with the agenda for each meeting, having carefully reviewed all materials distributed in advance of the meeting, and be prepared to participate meaningfully in the meeting and to discuss all scheduled items of business.
Members of the management who are not directors maybe invited to attend and speak at meetings on matters relating to their sphere of responsibilities.
The Company Secretary should support the effectiveness of the Board by monitoring that Board policies and procedures are followed and co-ordinate the completion and despatch of Board agendas, briefing papers and minutes of proceedings. The Company Secretary should be responsible to the Board, through the chairperson, on all governance matters and for meeting statutory reporting requirements in accordance with the relevant legislation.